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June 13, 2004
Revealing Codes
If you use Word you need to understand the ramifications of using Word's tracking feature. While track changes is helpful for monitoring every change to a document, and is especially useful when collaborating on a document with others, it has a dark side. If you don't remove the tracking when the document is done, anyone who reads it can go back and see what you removed and changed. In legal situations this can be critical, but even with less contentious parties you might want to be more circumspect.
PC Magazine's article, "Revealing Codes", details what can go wrong, and tells you how to avoid revealing more than you intended by using Word configuration options and tools. However, they don't mention one alternative that seems simple and reliable; don't send the document to the recipient in Word format, instead save it to PDF, especially if it's going outside the firm.
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